Zooming in to better virtual events

An important skill we may have acquired (or should have acquired) during this WFH period is how to organise better virtual events. After learning from each event organised since WFH started, the SEC communications team has put together the lessons learnt.

Preparing your slides

• Use less texts and bold visuals as the audience might not have big monitors at home. Avoid cramping each slide with too much content.
• Provide useful information on rotating slides before the event starts e.g. 1) indicate that they are in the right place 2) provide agenda/programme of the event 3) Remind them of event ettiquete such as muting speaker and using chat function to ask questions

Test, test, test

• Conduct a technical test, including slides, videos, audio with all presenters at least 30 minutes before the event
• If you are sharing video or a huge file, test it at least a day before in case you need to fix some technical issues
• Ensure presenters are briefed at least 30 minute before so that they know what to expect and to familiarise them with the platform (share briefing notes with them in advance if possible)

Preparing yourself

• Select a quiet spot in your home that has a pleasant background (such as a nice painting) and without household clutter
• Ensure that you have a good source of light (in front and above of you, not behind you)
  
• If using an in-built video camera, use only ONE monitor so that you are looking in the right direction (i.e. at the audience)
• Insert a profile picture to your zoom account so that the audience will see a photo of you should you need to turn off the video camera and step away. If you are hosting the event, consider setting the event banner as your profile photo and turn off your video when another speaker is presenting.
• Take a bio break before the event starts

Presenting at the event

• If you have a script, ensure that the script is at a similar level as the video camera
• Provide a clear overview of what to expect at the beginning of the event 
• Introduce different formats instead of just a typical presentaiton. Engage the audience by using tools such as polls.
• Shine like a radio DJ! Yes, you can't see your audience, but that doesn't mean you can't present in an engaging way or crack a joke or two!  

The stage is yours!